So you open your email one morning to find you have a mail message from a company purporting to be located somewhere in Asia that looks like this:

We are the (name of a chinese domain name company), we have something we need to confirm with you. We formally received an application on (recent date). A company called “(random registering company name)” are applying to register “(your brand)” as Brand Name and Domains.

(your brand).asia (Asia) 
(your brand).cn (China) 
(your brand).com.cn (China) 
(your brand).com.hk (Hong Kong) 
(your brand).com.tw (Taiwan) 
(your brand).hk (Hong Kong) 
(your brand).in (India) 
(your brand).net.cn (China) 
(your brand).org.cn (China) 
(your brand).tw (Taiwan)

But we found that “(random registering company name)” is not the original owner of the brand and trademark in the checking period, which belong to your company. I need confirm with you whether your company authorized that company to register these domain names. If you have done that, we will finish the registration for them and link to their website. If not, please let me know ASAP.

We get on average about 3 of these a year offering to register a domain for us, before the other company gets them, well do what we do and just  ignore it.

It’s a scam.

Heres just a couple of the one’s we’ve had over the years

Dear Sir,

     This is Beijing Erimart Network Service Co., Ltd which is a domain name register center in China. We received a formal application from a company applying for “(your brand)” as their domain name and Internet keyword on Jul. 7th., 2010.  Because this involves your company name or trade mark so we inform you in no time. If you consider those domain names and internet keyword important and would like to protect them by registering ahead, please contact us ASAP. Thank you!

 

Kind Regards

Joanna.Kuang

Tel: +86-10-82781282-8043 

Fax: +86-10-82780671

Email: joanna.kuang@registerdomains.org.cn    

Beijing Erimart Network Service Co., Ltd

Website: www.erimart.com

 

Dear CEO,

We are the domain name registration organization in Asia, which mainly deal with international company’s in Asia. We have something important need to confirm with your company.

On the July 3, 2010, we received an application formally. One company named ” HengTong International Holdings Ltd” wanted to register following

Domain names:

(your brand).asia (Asia) 
(your brand).cn (China) 
(your brand).com.cn (China) 
(your brand).com.hk (Hong Kong) 
(your brand).com.tw (Taiwan) 
(your brand).hk (Hong Kong) 
(your brand).in (India) 
(your brand).net.cn (China) 
(your brand).org.cn (China) 
(your brand).tw (Taiwan)

Internet brand keyword:

(your brand)

through our body.

After our initial examination, we found that the keywords and domain names applied for registration are as same as your company’s name and trademark. These days we are dealing with it. If you do not know this company, we doubt that they have other aims to buy these domain names. Now we have not finished the registration of HengTong company yet, in order to deal with this issue better, Please contact us by telephone or email as soon as possible.

Best Regards,
Mars.zhou

Dear Manager

We are Shenzhen century net technology CO.LTD,which is an organization authorised by Chinese goverment and an official agent of CNIIC professionally reponsible for oversea domain name registration and dispute service.

On, 30th Oct, our company receive one company’s application that they want to register the “(your brand).com.net” as their Internet Brand and CN domain name，but after our confirmation, we found this name will conflict with your company’s name. According to the regulation and procedure of CNIIC, it’s our duty to send this email to note you about it. Because you are the owner of this trademark, you have the preferential right to register and protect by yourself! Of course,if you have no any disagreement on this matter or you give it up, any individuals or organization have the right to register, which is legal. So we will register for any applicant. If you oppose other company to register your trademark and want to protect your knowledge property right, please contact me at early time.

Looking forward to your reply.

Have a nice day!

Best regards,

Shirly Huang

Shenzhen century net technology co,ltd.
MSN: Shirly-hlj626@hotmail.com
Tel: (86)75528581848
Fax: (86)75528581848
Web: www.soofa.org.cn

 

 

From: james [mailto:james@meepchina.cn]
Sent: 16 July 2008 08:28
To: (your brand)
Subject: Urgent-Dispute of Asia/China Domains with your entity

 

forward to the person/department. Thank you>

 

Dear CEO,

 

We  ,a registration organization in China, have something to confirm with you. We formally received an application on July.15th. One company called “Spond Investment Corporation” is applying for ”  (your brand) ” as internet brand and following Asian/.CN domain names to use.

(your brand).asia (Asia) 
(your brand).cn (China) 
(your brand).com.cn (China) 
(your brand).com.hk (Hong Kong) 
(your brand).com.tw (Taiwan) 
(your brand).hk (Hong Kong) 
(your brand).in (India) 
(your brand).net.cn (China) 
(your brand).org.cn (China) 
(your brand).tw (Taiwan)

After our initial checking, we found the internet brand and these domain names being applied are as same as your company’s, so we need to get the confirmation from your company. If the aforesaid company is your business partner or your subsidiary company, please DO NOT reply us, we will approve the application automatically. If you have no any relationship with this company, please contact us within 7 workdays. If out of the deadline, we will approve the application  submitted by “Spond Investment Corporation” unconditionally. 

Best Regards,

James Zhai

Senior Director

Tel: +0086-21-2973-1795     

Fax: +0086-21-5271-597

Website:www.meep-china.org

2008-07-16

 

 

(Letter to Head of Brand Business or CEO, thanks)

Dear Sir or Madam,

This is a formal email. We are the department of Asian Domain Registration Service in China. Here I have something to confirm with you. We formally received an application on September 6, 2013 that a company claimed CGG Int’l Ltd were applying to register “your brand” as their Brand Name and some xxxxxx Asian countries top-level domain names through our firm.

Now we are handling this registration, and after our initial checking, we found the name were similar to your company’s, so we need to check with you whether your company has authorized that company to register these names. If you authorized this, we would finish the registration at once. If you did not authorize, please let us know within 7 workdays, so that we could handle this issue better. After the deadline we will unconditionally finish the registration for CGG Int’l Ltd. Looking forward to your prompt reply.

Best Regards,

 

Danny Wang

Tel: +86-551-63495334
Fax:+86-551-63495344
Address:WangJiang East Road 20, Hefei, Anhui, China